IACUC Semi-Annual Facility Inspections
The PHS requires the UF IACUC to be responsible for oversight of all animal-related activities. One requirement is a semi-annual review of the animal research program and veterinary care at the University of Florida. A component of this review is an inspection of all facilities, areas where any form of surgical manipulation, housing, or areas of routine procedures, in short,“animal study areas” covered by UF IACUC approved protocols. A written report is prepared and includes deficiencies noted and corrective actions, improvements, emerging issues and recommendations concerning programs, policies, facilities and personnel. This report is sent to the Institutional Official.
To remain in compliance with the USDA, PHS/OLAW, and AAALAC these semi-annual inspections of UF’s animal facilities and laboratories are required. These semi-annual inspections are conducted April/May and October/November each year.
The IACUC inspectors evaluate all housing and study areas to determine
if there are deficiencies in the animal research program. There are two
types of deficiencies: Minor and Significant. A significant deficiency
is defined as one which is or may be a threat to the health or safety
of animals. A minor deficiency is one in which an immediate solution is
not necessary to protect life or prevent distress. Inattention to minor
deficiencies may result in chronic problems which may become significant.
The most recent UF IACUC approval letter must be available as a hard
copy. Multi-user rooms must have copies of the approval letters of all
active IACUC protocols in the area.
Meticulous and appropriate medication storage, inventory control and
expiration date monitoring. A written plan is encouraged.
Non Invasive and Minor Medical Procedures:
Advanced Medical Intervention:
For more detailed lists of what the IACUC will look for on inspections, see the Inspector Checklist. Please note that this is not a comprehensive list. Another good site is the Sample OLAW inspection checklists. This is a multiple page site with references to The Guide.
The PI and Coordinators will be notified by e-mail approximately a week before a semi-annual inspection occurs in their building. There are in excess of 800 animal research areas at UF, so the inspection schedule is not planned for individual areas. It is not necessary to stop research and wait for inspectors.
This inspection process is not meant to be restrictive. An inspection is an evaluation of facilities and a discussion of the animal research program in that area. Good laboratory practices are to be followed. The inspection is a review of those practices to ensure they are followed. Frequently, inspectors and PI’s find they are exchanging ideas and learning from each other.
The IACUC will e-mail the PI and the Coordinator an inspection report. This report will indicate if there were no issues or if there are any issues. They will be listed and a time period for correction indicated. All deficiencies must be corrected, or a plan to correct the deficiency must be submitted, within ten calendar days of receipt of the e-mail. The PI must respond in writing of the corrective action taken. Written corrective action may be sent to the IACUC via e-mail.
The IACUC appreciates the cooperation of the hundreds of investigators
in this process.